Formatting the look and feel of the Gantt bar area is very useful. You can modify the look and feel of summary tasks, tasks, and milestones, including attributes such as progress lines for percent complete, delay lines, and so on. Not only you can change the appearance of the bar, but you can also add text around the bar. Any of the fields available to be added to a table is also available to be added on top of, below, to the right of, to the left of, or inside a bar. This allows for richer communication of schedules.

You can choose to format one bar at a time or make view-wide changes to your Gantt bars. Sometimes you may want to focus on one task or one milestone and change its look and feel either by changing the color or by adding text around it.

Change the color, shape, or pattern of Gantt bars

To call attention to task bars on a Gantt view, such as a milestone or summary task, you can change their color, shape, or pattern to separate them from other bars of a particular type.

To make changes to one bar, follow these steps:

  1. In the Gantt Chart view, select Format tab and click on Bar option.
  2. Choose the appropriate shape, type, or color.
  3. Click OK.

After you select the Format Bar option, you can choose the appropriate settings and style for that specific item.

You can also double-click an individual bar within the right side of a Gantt view, but not in the space between the bars.

Under StartMiddle, and End, select shapes, types or pattern, and colors for the bar.

Double-click the other bars to format them, being careful to point to the bars and not to the space surrounding them.

Individual bar formatting overrides the Gantt bar formatting for a particular category of tasks. For example, if you open Bar Styles dialog and format Gantt bars for noncritical tasks as black, you can still Open Bar dialog and format a selected noncritical task bar as red. The Bar command only affects the bar you select.

Add text to Gantt bars

You can add specific project information, such as task names, resource names, completion percentages, and start dates, to bars on a Gantt view.

You can add text to an individual Gantt bar.

Apply a Gantt view.

In the Task Name field, select the task whose Gantt bar you want to annotate.

Open Bar dialog, and then click the Bar Text tab.

You can also double-click an individual bar within the chart portion of a Gantt view, but not in the space between the bars.

In the LeftRightTopBottom, and Inside boxes, type or select the field that contains the data you want to display on the Gantt bar.

If you want to add text that is unique to each task, type or select a custom text field, such as Text1, Text2, or Text3. Text that you enter into these fields from other views will be automatically added to the Gantt bars. You cannot add text individual text to Gantt bars without entering the text into custom text fields.