FAQ Project Plan 365

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How do I zoom in or zoom out in Tracking Gantt view?
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The timeline units for the right portion of the Tracking Gantt view are displayed at the top of the chart. By default, displays two units of time. You can adjust these time units to display up to three units of time, and you can change it so that different time units are displayed. For example, you can zoom out to a bigger picture of your project's tasks by displaying Years and Months, or you can zoom in to see the exact start and finish dates for your project's tasks by changing the timescale to Weeks and Days. In order to Zoom In/Out, go to menu Project - Zoom. 
How do I sort tasks in Tracking Gantt view?
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To sort tasks in Tracking Gantt view, go to Project – Sort.  
How do I group tasks in Tracking Gantt view?
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To group tasks in Tracking Gantt view, go to Project – Group.  
How do I apply a filter in Tracking Gantt view?
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The Tracking Gantt view can use any of the task filters to display only the tasks you want to see. When you select a filter, both the sheet and chart portions of the Tracking Gantt display the information as defined by that filter's criteria. The default filter is the All Tasks filter. To apply another filter, go to Project – Filter. 
How do I apply a different table in Tracking Gantt view?
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The sheet portion displays categories of information about the tasks, arranged in tables. The default table for Tracking Gantt view is the Entry table. You can also select any of the Tracking Gantt tables to display information. To do this, please go to Project – Table.  
Can I add bar texts in Tracking Gantt view?
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A various project information (such as duration, constraint type, finish etc.) can be used for the bar texts in order to describe a task. The position of the bar texts can be left, right, top, bottom and inside. To add a bar text, double click on that specific bar and in Bar Text tab select the information you want to be displayed.  
How are the task dependencies displayed in Tracking Gantt view?
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The Gantt panel display links that show the predecessor or the successor relation between tasks.  
How is the deadline displayed in Tracking Gantt view?
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A deadline indicates the target date when the user wants a task to be completed. The deadline is displayed in Tracking Gantt as a green arrow.  
How are the Gantt bars drawn in Tracking Gantt view?
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The Tracking Gantt displays blue bars for common Tasks, black rhombuses for Milestones, blue bars connected with suspension dots for Task Splits, black bars for Summary Tasks. The background displays the Project's calendar time span.   
How do I customize the Tracking Gantt view?
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To customize the Tracking Gantt view, you can change:  

1. Layout options - options for drawing the links between tasks, date format, bar height, etc.  
2. Bar styles - the styles for drawing the bars and displaying information about bars in the particular view  
3. Text styles - the font styles for the various texts in the view  
4. Bar formatting - the specific formatting of a particular bar in the chart, in case the project manager intentionally changed the format to make the task stand-out from the others by its visual presentation  
5. Row, Column, and Cell Font formatting - the specific font formatting of a particular row, column, or cell in the sheet portion of the view, in case the project manager intentionally applied a different format to highlight the particular task, field, or value  
6. Progress Lines formatting - the progress lines activated for the view and formatting options related to them  
7. Timescale formatting - the formatting of the different timescale tiers, as well as the calendar and presentation of the working and non-working days  
8. Gridlines formatting    - the formatting of the different gridlines for the sheet and chart portions of the view  
9. Drawings - the different drawings and text boxes placed on the chart by the project manager, in order to place additional information for the tasks or emphasize a certain phase in the plan.  

You are also able to customize the Tracking Gantt views, using one of the following opportunities:  

1. Change the different Layout options for the active Tracking Gantt view.  
2. Display, hide, or change the appearance of the timescale tiers.  
3. Display, hide, or change the appearance of nonworking time.  
4. Create a combination view for the Tracking Gantt view to display additional information about the tasks or about the resources assigned to those tasks in a different view.  
How do I use the Tracking Gantt view?
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In order to use the Tracking Gantt view, go to menu View - Tracking Gantt.   
When should I use the Tracking Gantt view?
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Use the Tracking Gantt view to: 

1. View tasks graphically while still having access to detailed information about the tasks. (Tracking Gantt view)  
2. View tasks as rolled-up bars or milestones on their respective summary task bars, enabling you to see your whole project without losing sight of the tasks. (Bar, Milestone, and Milestone Date Rollup views)  
3. See how tasks progress across time and evaluate the slack and slippage between tasks. You can track progress by comparing planned and actual start and finish dates, and by checking the completion percentage of each task. 
4. Review changes made to tasks during levelling and the effects of resource leveling on task completion. 
5. See how tasks progress across time. Review progress by comparing planned (baseline) dates and actual start and finish dates, and by checking the progress of each task. 
6. See the baselines the project manager saved for the project.  
What does “Tracking Gantt” functionality do?
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The Tracking Gantt view displays task information in two panels: the left panel displays information as a sheet and the right panel displays information as a chart. Panel 1 displays the task information as a sheet and includes details about start and finish task dates, resources assigned to them or % complete. The following columns are usually referred: Id, Indicators, Name, Duration, Start, Finish, Predecessors, Resource Names, Percent Complete. Panel 2 displays the Gantt bar representation of the tasks, chart showing a baseline and scheduled Gantt bars for each task.  
What does “Toolbar view name list” functionality do?
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Toolbar view name list functionality helps you to quickly change the view in your project by choosing it from a drop-down list.
What does “Timeline” functionality do?
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Timeline is a professional-looking snapshot that presents only the key milestones or deliverables of a project.
Can I apply a zoom in/zoom out in Task Usage view?
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The timeline units for the right portion of the Task Usage view are displayed at the top of the chart. By default, it displays two units of time. You can adjust these time units to display up to three units of time, and you can change it so that different time units are displayed. For example, you can zoom out to get a bigger picture of your project's tasks by displaying Years and Months, or you can zoom in to see the exact start and finish dates for your project's tasks by changing the timescale to Weeks and Days. Additionally, you can choose a custom value for the zoom level. To use the zoom option, please go to menu Project-Zoom.
Can I sort the data in Task Usage view?
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You can apply different sort criteria to the resources and assignments from the Task Usage view. To do this go to Project - Sort.
Can I apply a filter in Task Usage view?
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The Task Usage view can use any of the task filters to display only the tasks you want to see. When you select a filter, both the sheet and timescale portions of the Task Usage view display the information as defined by that filter's criteria. The default filter is the All Tasks filter. To apply a filter, please go to Project – Filter.
Can I change the table for Task Usage view?
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The Task Usage view displays categories of information about the tasks, arranged in tables. The default table for the Task Usage view is Usage, but you can select any of the task tables to display information about the project's tasks and associated resources. To do this, go to Project - Table and select the table you want to view.
Can I customize the Task Usage view?
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To make the Task Usage view fit your needs exactly, you can customize it or create a new version. When you close your project, the customized view is lost. To customize the Task Usage view, you can:

1. Display different task information.
2. Change the units of time that are displayed to view your project at the level of detail you need.
3. View usage information for a specific time period.
When should I use the Task Usage view?
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Use the Task Usage view to:

1. View task and resource information together, such as work, start and finish dates, cost, work allocation, and work availability.
2. View task assignments more evenly across resources.
3. Find out how many hours each resource is scheduled to work on particular tasks.
4. View the amount of work a person spends on a task by setting work contours.
How to use the Task Usage view?
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In order to use the Task Usage view, please go to menu View-Task Usage or in View Bar click on Task Usage button.
What does “Task Usage” functionality do?
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The Task Usage view lists for each task the resources assigned to it and the amount of work that each resource has performed over time, whether per day, week, month, or other time increment.
How do I group the tasks in Task Sheet view by priority?
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To group tasks in Task Sheet view by priority, please go to Project – Group – Priority.  
Can I sort the data in Task Sheet view?
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You can apply different sort criteria to the tasks from the Task Sheet view. To do this go to Project-Sort.