Print in Project Plan 365 for Mac

Online Help > Print in Project Plan 365 for Mac

Prepare a view for printing

Pick the view you want.

Format the view.

Change the view so it shows only the data you want to share. For example:

Hide subtasks to show only top-level tasks.

Sort tasks or dates to highlight specific info.

Hide columns temporarily so they don't appear in the printout.

Set print and page layout option

Use the Print option from Page setup or Print options from main page to print the active view of the current project.

Your selected printer is shown at the top of the Print dialog box.

Printer

Lists all installed printers. To use a printer, select it from the list, or use Add Printer option to select desired shared printer.

Using Show Details option you can choose how much of the project to print. You can print the whole thing or page ranges.

Set printing options, like:

  • Copies - The number of copies - Type the number of copies to print.
  • Print range - Pages - Select All to print the entire project.
  • Paper size - select a different paper size.
  • Page orientation Select Portrait (vertical) or Landscape (horizontal). If the application cannot change the orientation for the selected printer, this option is unavailable. For new projects, the wider views (all except for those containing a grid only) have Landscape as the default orientation (i.e. Gantt Chart, Team Planner, Resource Usage). For imported projects, each view has the orientation it was originally saved with

    To print a section of the project, select Pages and type the first and last pages in the From and To boxes.

By selecting an entry (such as Page Attributes, Layout, Scaling, Margins) in the drop-down list, you can specify certain page setup options like: page orientation, margins, that will be applied to the active view. The following settings that you can made are saved with your project, when the current view is Gantt Chart: Orientation, Paper size, Adjust to, Fit to, Borders (on every page / none), Print first X columns, Print all sheet columns, Print blank pages, Print notes.

View printing options

Specifies options for printing views that contain sheets, such as the Gantt Chart and Resource Usage view.

  • Print All Sheet Columns: Select to print all columns of a sheet in the view. Clear this option to print only the visible columns. For example, your Gantt Chart might have only two visible Gantt table columns. If you select this option, all columns will be printed. If you clear this option, only the two visible columns will be printed. This option is available only for views with a timescale.
  • Print First (number) Columns On All Pages: Select to print a specified number of columns on all pages, where (number) equals the number of columns you want to print. This option is available only for views with a timescale.

Note 

If you have a project that prints on multiple pages both horizontally and vertically, the pages that encompass the left edge of the project will show the number of columns that are visible in the Gantt Chart, no matter what number is specified in Print First (number) Columns On All Pages. However, all other pages will show the number of columns you specify.

  • Print Notes: Select to print all task and resource notes. The notes are printed as a group after the view has been printed. This option is available only for views with a timescale.
  • Print Blank Pages: Select to print the pages in a view that don't contain data - for example, in a large Gantt Chart. This option is not available for the Resource Graph, Task Sheet, Resource Sheet, or Calendar.

Timescale printing options

The Timescale related options are available if you are printing the Gantt Chart, Resource Graph, Resource Usage view, or Calendar.

  • Select All to print the project from start date to finish date.
  • To print the project only between specified dates, select Dates and enter the start and finish dates in the From and To boxes.

Scaling printing options

  • Select the Adjust To option to reduce or enlarge the printed image size. If you select this option, application automatically calculates the number of pages required to print the view, based on the number you enter. Type 100 if you don't want to reduce or enlarge the image size.
  • Select the Fit To option to specify the number of pages across and the number of vertical pages that you want the view printed on. If you select this option, application automatically reduces the image size to fit on the number of pages you enter.

Note

In the Fit To option, you must specify the number of pages across and the number of vertical pages.
You can only scale printed views on Postscript printers using Postscript printer drivers that support scaling.

Margins printing options

Specifies margins and borders for printed views.

  • Top, Right, Bottom, Left: Type the margin size you want.
  • Borders Around: Select the border option you want.


Header printing options

Selecting Header will be open the Page Setup dialog

Specifies and formats page headers for printed views and reports.

To see how your view or report will look when printed, use the Print Preview button.

Preview

To see how your view or report will look when printed, use the Print button then all changes will be available in Preview section.

Alignment

Select the Left, Center, or Right tab to specify the header's location on the page.
You can type header text directly in the Alignment box, or you can use the buttons and list box to insert specific types of information.

For example, to print the current date in the upper-left corner of each page each time you print the view or report, select the Left tab and then choose the button. The code & [Date] appears in the Alignment box and the current date appears in the Sample box.

To print the company name at the top and center of each page, select the Center tab. Then select Company Name from the list and choose the Add button. The code & [Company] appears in the Alignment box and the company name appears in the Sample box. If you have not entered a company name in the Summary tab of the Properties dialog box, no name is displayed.
The available buttons are:

Format Text Font: Opens the Text Styles dialog box, allowing you to select a font, font style, size, and color for the header text.
Insert Page Number: Prints the page number on each page.
Insert Total Page Count: Prints the total number of pages.
Insert Current Date: Prints the current date.
Insert Current Time: Prints the current time.
Insert File Name: Prints the path and filename of the project.
Insert Image: Allows an image to be printed inside the header of the current view or report. The image can be resized by dragging the sizing handles surrounding it.

Footer printing options
Selecting Footer will be open the Page Setup dialog

Specifies and formats page footers for printed views and reports.

To see how your view or report will look when printed, use the Print Preview button.

Preview

To see how your view or report will look when printed, use the Print button then all changes will be available in Preview section.

Alignment

Select the Left, Center, or Right tab to specify the footer's location on the page.
You can type footer text directly in the Alignment box, or you can use the buttons and list box to insert specific types of information.

For example, to print the current date in the lower-left corner of each page each time you print the view or report, select the Left tab and then choose the button. The code & [Date] appears in the Alignment box and the current date appears in the Sample box.

To print the project manager's name in the lower-right corner of each page, select the Right tab. Then select Manager Name from the list and choose the Add button. The code & [Manager] appears in the Alignment box and the manager's name appears in the Sample box. If you have not entered a manager's name in the Summary tab of the Properties dialog box, no name is displayed.
The available buttons are:

Format Text FontOpens the Text Styles dialog box, allowing you to select a font, font style, size, and color for the header text.
Insert Page Number: Prints the page number on each page.
Insert Total Page Count: Prints the total number of pages.
Insert Current Date: Prints the current date.
Insert Current Time: Prints the current time.
Insert File Name: Prints the path and filename of the project.
Insert Image: Allows an image to be printed inside the footer of the current view or report. The image can be resized by dragging the sizing handles surrounding it.

Legend printing options

Selecting Legend will be open the Page Setup dialog

Specifies and formats a legend for the Gantt Chart.

Every PageLegend PageNone

Layout printing options

Specifies pages per sheet and Borders

Other print options: Color Maching, Paper Handling and Cover page.

Print Preview section - Displays the active view as it will look when printed. The pages to be printed display the information according to settings applied.

PDF - options will open list with extra options:

Open PDF in Preview  - Displays the active view as it will look when printed in PDF format

Save as PDF                - Save the information from current printed view in PDF file

Save as PostScripts     - Save the information from current printed view in PostScript file

Add PDF to iBooks     - Will add current printed view in iBooks

Mail PDF                    - Opens the Untitled Message window, with the current printed view attached in the Attachment field

Save PDF to Web Receipts Folder - Will save current printed view (PDF generated) in Web Receipts Folder

Send PDF via Messages  - Opens the Untitled Message window, with the current printed view attached in the Attachment field

Edit menu                      - Opens the Edit menu