Baseline

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What is a baseline?

A baseline is a static copy of plan data that’s compared with actual and current data. It refers to a set of data about project that represents state before the work actually began. Baselines helps to compare actual vs. planned. Baseline schedule means taking a copy of your schedule and set aside for comparison later on. A baseline is a snapshot/a picture of your project at a particular moment in time.

​​Baseline is a copy of the final approved schedule. It is the target to aim. As much is possible, the baseline should remain the same throughout the project.

What information does a baseline store?

A baseline saves nearly 20 pieces of information, including totals and time phased information for tasks, resources, and assignments. You can save 1 baseline. Baseline will essentially store 5 things: cost, work, duration, start date and finish date. The baseline is a copy of the Start, Finish, Work, and Cost for all the Resources, plus Duration for all the Tasks in your project. When you do a baseline you save the following data about the project at that specific point in time.

How do I set a Baseline?

To set a Baseline click Project – Set Baseline. This way the Baseline for the Entire Project will be set. The Baseline will be set when you Save your project.

How can I see the Baseline information?

To see the Baseline Information, on the Project Menu – click Project Information – Statistics.

How can I compare the baseline and the scheduled information?

You can compare the baseline to the scheduled information in two ways. Either you click on the View menu – Table – Variance or, if you want to view the variance information graphically by using the Tracking Gantt View, on the View menu – click Tracking Gantt.

What information does the Variance table provide?

The Variance table shows start and finish dates for both scheduled information and baseline information, making it possible to evaluate your prediction of how the project would progress (baseline) by comparing that prediction with how the project is in fact progressing (actual).

How to show delay impact?

In order to record these delays, you need to set a baseline for your project after you finished your plan. After this, if you have a delay, you can change the Start/Finish Date for your tasks and see how it may affect your schedule.

How do I update a cost during project tracking? 

After you created your project, please set a Baseline. After this, if there are changes applied to costs, please update the Cost column. The Cost field will be the Actual Cost and the Baseline Cost will be the Planned Cost.

How do I set multiple baselines?

We are sorry, but at this point, you cannot set multiple baselines.

How do I clear the baseline? 

To clear the baseline, go to the menu Project - Clear Baseline.

Tips:

If the variance in your project doesn't show the values that you expect, there are several possible explanations:

  • You might not have set a baseline. The variance is the baseline value compared with the actual value for a field. If there is no baseline, application calculates this difference by using a 0 value for the baseline fields, resulting in variances that are as large as the scheduled field itself. For example, suppose that you have a scheduled cost of $60 for a task. If no baseline is set, the baseline cost is $0. The Cost Variance field therefore shows $60.
  • You might have added new tasks to a project but not added them to the baseline plan. In this case, you might see variances that are equal to the scheduled values.
  • You might not have updated actual values for those tasks that are completed or in progress. In this case, variances might be equal to the scheduled values, or otherwise larger than you expect.
  • You might have added new tasks or assigned resources and then set a baseline plan, but the baseline information for the summary task has not yet been updated. In this case, accurate variance values are showing for the individual tasks but not for summary tasks.

To review all baseline values presented on your plan, apply the Baseline table. ​

Baseline Fields:

Field
Copy to Baseline Field
Cost
Baseline Cost
Duration
Baseline Duration
Finish
Baseline Finish
Fixed Cost
Baseline Fixed Cost
Start
Baseline Start
Work
Baseline Work
The resource fields
Cost
Baseline Cost
Finish
Baseline Finish
Start
Baseline Start
Work
Baseline Work
The resource assignments fields
Cost
Baseline Cost
Finish
Baseline Finish
Start
Baseline Start
Work
Baseline Work

Step by step on how to set baseline in your project:

1. After you finished your plan, go to menu Project - Set Baseline.

2. The Baseline was set.

Step by step on how to see the Baseline information:

1. Go to menu Project - Project Information.

2. Click on the Statistics button.