FAQ Project Plan 365

Browse by Category

How does the app calculate the finish date for a task?
Question Link
Answer
The Finish date for a task can be calculated or entered. The Finish field shows the date when a task is scheduled to be completed. Date the task is scheduled to finish. If you do not type a finish date, application calculates it based on such things as relationships, calendars, and the scheduling method. If resources are assigned, Project also considers the resource calendar and assignment units. If you type a finish date, will be set automatically a Finish No Earlier Than constraint and uses the date you type as the constraint date.
How does the app calculate the duration for a task?
Question Link
Answer
Duration for tasks can be calculated or entered. The duration field is the total span of active working time for a task. Application calculates the duration of a task by counting the amount of active working time between the scheduled start and end of the task.
What is Project Management?
Question Link
Answer
Project Management is a series of activities along the entire lifecycle of a project, meant to ensure that the objectives of the project are accomplished.
What does a Project Manager?
Question Link
Answer
A project manager needs to have knowledge of application, techniques to initiate and plan a project, control its execution, manage resources and close the project.
What is Project Planning?
Question Link
Answer
Project Planning can be defined as a set of activities that aim at developing an action plan which, if followed, ensures that the goals of the project are fulfilled.
What is a Project Planning Tool?
Question Link
Answer
Project Planning Tool is a software used for scheduling, resource allocation and change management. Its main purpose is to facilitate the planning and tracking of project components to be sure it is delivered on time within budget.
What is WBS?
Question Link
Answer
WBS is a decomposition of the entire work of the project on several levels, resulting in a tree structure: the work of the project (first level = root of the tree) is divided in several activities (second level), which, successively may be divided into shorter-term tasks, etc. Successive subdivisions, corresponding to new levels in the tree, may be necessary until the components obtained are manageable in terms of estimates (on duration, costs), work and responsibility.
What are tasks?
Question Link
Answer
A task is an activity in the project necessary to reach the project specific goals. It should always have a clear start and finish date.
What is a Project Summary Task?
Question Link
Answer
A Project Summary Task is the task summarizing the entire work of the project; it is the root of the WBS and its duration start and finish dates as well as costs are an aggregate off all the tasks in the project.
What is a Critical Task?
Question Link
Answer
A Critical Task is a task for which any delay of its execution draws delays of the project finish date.
What is a Resource Graph?
Question Link
Answer
The Resource Graph is a view that graphically displays information about the resource allocation over time. Resources are displayed in a list and for each selected resource corresponding bars are shown. The bars are colored part in blue for the work span within normal capacities of that resource and part in red for the over allocated work assignments.
How can I move the project to another date?
Question Link
Answer
To move the project to another start date please go to menu File - Options and in Advanced tab check “Show project summary task”. Press Ok.
Then, in Gantt Chart select for the Project summary task the % complete to 0%.
After this go to menu Project - Move Project and select the date you want.
Is it possible to add resources of type Cost in Project Plan 365?
Question Link
Answer
In Project Plan 365 it is possible to add a resource of type Cost.
How many resource types are there ?
Question Link
Answer
The available resource types are work, material and cost.
How to add resources from the Task Information menu?
Question Link
Answer
You can add resources from the Task Information menu. Select resources and write or select the resource/resources you want to add with the % you want the resources or with the number of items.
What is the best way to add a lot of resources for a task?
Question Link
Answer
When you need to add multiple resources for a task the best way to do it is by entering the Task Information dialog box for that specific task.
What impact has not adding resource assignments to the schedule?
Question Link
Answer
If you don't assign resources to tasks in your project, application calculates the schedule using durations, task dependencies, constraints, and project and task calendar information. If you do assign resources, the tasks are also scheduled according to resource calendars and assignment units, providing for more accurate scheduling.
What causes Resource Overallocation?
Question Link
Answer
A resource overallocation can be caused by a resource assigned to work full-time on more than one task at the same time, increased duration of tasks or decreased unit availability for resources.
Costs in resources does not update in real time when I type in percentage in units
Question Link
Answer
We do recalculation when OK button is pressed on Task Information dialog. If you need to see how changes of the units impact the cost, please insert Cost column near Resource Name column in grid. When resource units is changed also the cost value is recalculated.​
How do I change resource rates?
Question Link
Answer
To change the resource rates on the View menu click on Resource Sheet. The resource rate should have its column set by default. If the Std Rate column does not appear in the table insert it and modify as desired the rates for resources.
Does the application calculate the total cost if I have per-use resources?
Question Link
Answer

Project Plan 365 calculates cost totals as soon as rate-based resources and resources with per-use costs are assigned to tasks, per-use cost are taken into consideration.

What are resources?
Question Link
Answer
Resources are typically people included in your project plan, whether or not they are assigned to tasks. However, a resource could also include anything that is used to complete a project, including, equipment and other materials. The whole project plan really starts when you've added resources and tasks are assigned to them.​
When I export to a PDF it is unreadable.
Question Link
Answer
The Export to PDF functionality takes into consideration the settings you made in Page Setup dialog. Please set Scaling option in Page Setup dialog to a bigger value. You can also use the Print dialog in order to see a real time preview of the changes you make to the print settings.​​
Can I export my dashboard?
Question Link
Answer
In order to export your dashboard enter File - Import/Export - Export Project - Export Dashboard.
Can I export a project to a powerpoint file?
Question Link
Answer
In order to export your project to PowerPoint enter File - Import/Export - Export Project - Export PowerPoint.