FAQ Project Plan 365

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How can I copy the Timeline?
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You can copy the Timeline into other documents like Word document, E-mail or PowerPoint presentation by right clicking in the Timeline area to select it and then press “Copy”. Then go and open the document in which you want to copy the Timeline, right click on the blank page and press “Paste”.
How can I move a task from the Timeline?
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In the app, tasks from the Timeline View can be moved. You can move a task by clicking on it and then dragging it up, down or outside from the Timeline View, but it cannot be moved to the left or to the right because the start or the finish dates of that task cannot be changed.
Can the tasks from the Timeline be customized?
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In the app, tasks from the Timeline can be customized by selecting the “Text styles”, “Font” functionalities from the “Format” menu.
Is the Team Planner view available on the Individual license or only on the Business license?
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Team Planner is available for both Individual and Business Subscription.
How can I customize a table in the app?
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To customize a table in Project Plan 365, click on the “Table” option under the “Project” menu and then choose the “More tables” option. Then choose the “Edit” option to make the changes you need.
How can I create a new table?
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If you want to create a new table, click on the “Table” option in the “Project” menu and then select “More Tables” and a dialog will appear. Click on the “New” button, insert a name for the table in the “Name” box, add the fields you need and set the desired properties. Finally press “OK” and the new table will be created.
Can a table be edited in the app?
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If you want to edit a table, point to the “Table” on the “Project” menu then select “More tables” and a dialog will appear. Click on the name of the table you want to edit in the “Tables” list and then click the “Edit” button. You can edit the Name of the table, Field name, Data alignment, Column width, Header Wrapping, Date Format and so on.
Can I copy a table in the app?
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If you want to copy a table, go to the “Project” menu and then select “Table” and click on the “More tables” option. Click the name of the table you want to copy in the “Tables” list and then click “Copy”. You can change the Name of the table, Field name, Data alignment, Column width, Header Wrapping, Date Format etc, and then save the calendar under a different name.
Can I change the Timescale for the Timeline view?
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We are sorry, but at this point the application does not support changing the Timescale in Timeline view.

Why can I not edit the actual work in Resource Usage view?
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We are sorry but we don’t support edits in Resource Usage or on Actual Work field.
How to set the holidays and weekends as nonworking days?
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​In order to know how to use the calendars and set holidays and nonworking days, please read the training article: https://www.projectplan365.com/training/lesson-4-define-calendars/.
Under Options, schedule, our project start time has been set to 7am start, 9 hr days, 45 hours per week. When populating Gantt chart there is a unfixable error with the start and finish times.
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You need to change the working time for calendars. So, please go to menu Project - Change working time and for the default calendar set the working hours from 7:00 AM to 5:00 PM. Also, please make sure the time of the Start Date for you project is set to 7:00 AM. To check this, go to Project - Project Information and see what is the time you set for Start Date.
Do calendars affect each other?
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Calendars override each other's settings in the following ways. When you create a task, the project calendar schedules the task. When you add a resource to a task, the resource calendar controls the scheduling of the task.​
What is a Base Calendar?
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Base calendars are the foundations for the other types of calendars. You can choose a base calendar to be the project calendar or to apply a base calendar to tasks as task calendars. Base calendars come in 3 forms : Standard, 24-Hours calendar, Night Shift calendar.
How do Project calendars work?
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Project calendars set the standard working and non-working times for the project as a whole. If resource calendars or task calendars are not used, tasks are scheduled during the working time on the project calendar by default.
How set holidays in my Project calendar?
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To add a holiday to the Project Calendar click on Project - Change Working Time. In the For calendar list, click the calendar you want to change. For holidays, use the current project calendar. It has the words (Project Calendar) after its name. For vacation days, use the person's resource calendar. It has the same name as that person. On the Exceptions tab, add a name, start date, and finish date for each holiday or vacation day. Project reschedules tasks around the new nonworking time.​

How can I add a base calendar to a resource?
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After creating a base calendar for a specialized schedule (other than the Standard project calendar) you can base a resource's working times on this calendar. In the View menu click Resource Sheet. In the Resource Name select the desired resource. In the Base calendar column select the calendar you want to be assigned for the specific resource.
How can I assign a calendar to a task?
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To assign a calendar to a task, in the View menu click Gantt Chart. In the Task Name field select the desired task. Open Task Information dialog, on Advanced tab select Base Calendar or insert the Task calendar column in the view and select the desired calendar to the task.
When should I use the Calendar view?
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The Calendar view shows the tasks scheduled in a specific week or range of weeks and it reviews the tasks that are scheduled on particular days.
Are the customized options in my view Calendar available after I reopen the app?
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After closing and opening the application all the previous settings on the Calendar view are reset.
How can I sort in Calendar view the tasks after the late finish?
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To Sort the tasks in Calendar View click on Project - Sort - Sort By - Late Finish and click Sort.
How do I create my own calendar?
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To create a customized calendar click on Project - Change Working Time - Create New Calendar. Type the desired name for your new calendar and make sure you checked "Make a copy of standard" option. Change the working days as desired and click OK.
How do I add a specific non-working day?
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To create an Exception in your calendar click on Project - Change Working Time - Exceptions. Select a name, start and finish and click Ok.
How do I assign a calendar to a task?
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To assign a calendar to a task or to a recurring subtask follow these steps:
1. On the View menu, click Gantt Chart.
2. In the Task Name field, select the task to which you want to assign a calendar.
3. Click Task Information, and then click the Advanced tab.
4. In the Calendar box, click the calendar you want to use for the task.
Can I set a calendar for a summary recurring task?
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To assign a calendar to a summary recurring task follow these steps:
1. On the View menu, click Gantt Chart.
2. In the Task Name field, select the summary recurring task to which you want to assign a calendar.
3. Click Task Information.
4. In the Recurring Task Information dialog box, click the calendar you want to assign to the recurring task in the Calendar box.