Print

Online Help > Print

Prepare a view for printing

Pick the view you want.

Format the view.

Change the view so it shows only the data you want to share. For example:

Hide subtasks to show only top-level tasks.

Sort tasks or dates to highlight specific info.

Hide columns temporarily so they don't appear in the printout.

Set print and page layout option

Use the Print option to print the active view of the current project. Your selected printer is shown at the top of the Print dialog box [1].

Using Page Setup option you can choose how much of the project to print. You can print the whole thing or pick date and page ranges.

Set other printing options, like the number of copies, page orientation, and paper size.

Additionally, in case of Project Viewer for Win PC/Server and Project Plan 365 for Win PC/Server you can use contextual printing for printing your project plan. When installing one of these aplications, the setup program also adds to your Explorer Context Menu a Print option, through which you may Print directly an MPP File without opening the application. The default view printed is Gantt Chart. This context menu appears only when you right click on an MPP file.

Add a header, footer, or legend [2]

You can include headers and footers on each printed page. You can add, remove, or change the headers, footers, and legends by using Page Setup option under Print menu and then clicking on the Header, Footer, or Legend tab. Type your text in the Left, Center, or Right text box.

Use the buttons below the text box to format the text or add elements:

Want to get rid of the legend completely? On the Legend tab, under Located on, click None.

To print a report, choose the Report menu option and then use the Print option.

To see what your printed view will look like with the options you specify, choose the Print Preview button [3].

Printer

Lists all installed printers. To use a printer, select it from the list and choose OK. Also provides information about each printer such as status, type, and so on.

Properties

Displays another dialog box, in which you select the options available for your printer, such as paper size, orientation, and font cartridges. For more information about printer settings, see the owner's manual for your printer.

Range

Select All to print the entire project. To print a section of the project, select Pages and type the first and last pages in the From and To boxes. To see the number of pages in your project, choose the Print Preview button.

Timescale [4]

The Timescale box is available if you are printing the Gantt Chart, Resource Graph, Resource Usage view, or Calendar. Select All to print the project from start date to finish date. To print the project only between specified dates, select Dates and enter the start and finish dates in the From and To boxes.

Print Left Column Of Pages Only [4]

Select to print the left column of each page only.

Copies

Type the number of copies to print.

Manual Page Breaks [4]

Select to use the page breaks set with the Page Break command on the Insert menu. Clear to use automatic page breaks

Print a view using automatic command

Standard Print

To print a file directly you need to perform the following steps:

  • Copy the project file in folder where you have instaled Project Viewer 365 (C:\Program Files\Viewer Central\Project Viewer 365);
  • Open Command Prompt window;
  • cd "\Program Files\Viewer Central\Project Viewer 365"
  • Use the command ProjectViewer365.exe /dp filename (standard print)
  • Use the command ProjectViewer365.exe  /spp filename (standard print – portrait)
  • Use the command ProjectViewer365.exe /spl filename (standard print – landscape)

Important: Commands must be entered into Command Prompt exactly. Wrong syntax or a misspelling could cause the command to fail or worse, could execute the wrong command or the right command in the wrong way.

Print Project Plan 365 for MAC [5]

Prepare a view for printing

Pick the view you want.

Format the view.

Change the view so it shows only the data you want to share. For example:

Hide subtasks to show only top-level tasks.

Sort tasks or dates to highlight specific info.

Hide columns temporarily so they don't appear in the printout.

Set print and page layout option

Use the Print option from Page setup or Print options from main page to print the active view of the current project.

Your selected printer is shown at the top of the Print dialog box.

Printer

Lists all installed printers. To use a printer, select it from the list, or use Add Printer option to select desired shared printer.

Using Show Details option you can choose how much of the project to print. You can print the whole thing or page ranges.

Set printing options, like:

  • Copies - The number of copies - Type the number of copies to print.
  • Print range - Pages - Select All to print the entire project.
  • Paper size - select a different paper size.
  • Page orientation Select Portrait (vertical) or Landscape (horizontal). If the application cannot change the orientation for the selected printer, this option is unavailable. For new projects, the wider views (all except for those containing a grid only) have Landscape as the default orientation (i.e. Gantt Chart, Team Planner, Resource Usage). For imported projects, each view has the orientation it was originally saved with

    To print a section of the project, select Pages and type the first and last pages in the From and To boxes.

By selecting an entry (such as Page Attributes, Layout, Scaling, Margins) in the drop-down list, you can specify certain page setup options like: page orientation, margins, that will be applied to the active view. The following settings that you can made are saved with your project, when the current view is Gantt Chart: Orientation, Paper size, Adjust to, Fit to, Borders (on every page / none), Print first X columns, Print all sheet columns, Print blank pages, Print notes.

View printing options

Specifies options for printing views that contain sheets, such as the Gantt Chart and Resource Usage view.

  • Print All Sheet Columns: Select to print all columns of a sheet in the view. Clear this option to print only the visible columns. For example, your Gantt Chart might have only two visible Gantt table columns. If you select this option, all columns will be printed. If you clear this option, only the two visible columns will be printed. This option is available only for views with a timescale.
  • Print First (number) Columns On All Pages: Select to print a specified number of columns on all pages, where (number) equals the number of columns you want to print. This option is available only for views with a timescale.

Note 

If you have a project that prints on multiple pages both horizontally and vertically, the pages that encompass the left edge of the project will show the number of columns that are visible in the Gantt Chart, no matter what number is specified in Print First (number) Columns On All Pages. However, all other pages will show the number of columns you specify.

  • Print Notes: Select to print all task and resource notes. The notes are printed as a group after the view has been printed. This option is available only for views with a timescale.
  • Print Blank Pages: Select to print the pages in a view that don't contain data - for example, in a large Gantt Chart. This option is not available for the Resource Graph, Task Sheet, Resource Sheet, or Calendar.

Timescale printing options

The Timescale related options are available if you are printing the Gantt Chart, Resource Graph, Resource Usage view, or Calendar.

  • Select All to print the project from start date to finish date.
  • To print the project only between specified dates, select Dates and enter the start and finish dates in the From and To boxes.

Scaling printing options

  • Select the Adjust To option to reduce or enlarge the printed image size. If you select this option, application automatically calculates the number of pages required to print the view, based on the number you enter. Type 100 if you don't want to reduce or enlarge the image size.
  • Select the Fit To option to specify the number of pages across and the number of vertical pages that you want the view printed on. If you select this option, application automatically reduces the image size to fit on the number of pages you enter.

Note

In the Fit To option, you must specify the number of pages across and the number of vertical pages.
You can only scale printed views on Postscript printers using Postscript printer drivers that support scaling.

Margins printing options

Specifies margins and borders for printed views.

  • Top, Right, Bottom, Left: Type the margin size you want.
  • Borders Around: Select the border option you want.


Header printing options

Selecting Header will be open the Page Setup dialog

Specifies and formats page headers for printed views and reports.

To see how your view or report will look when printed, use the Print Preview button.

Preview

To see how your view or report will look when printed, use the Print button then all changes will be available in Preview section.

Alignment

Select the Left, Center, or Right tab to specify the header's location on the page.
You can type header text directly in the Alignment box, or you can use the buttons and list box to insert specific types of information.

For example, to print the current date in the upper-left corner of each page each time you print the view or report, select the Left tab and then choose the button. The code & [Date] appears in the Alignment box and the current date appears in the Sample box.

To print the company name at the top and center of each page, select the Center tab. Then select Company Name from the list and choose the Add button. The code & [Company] appears in the Alignment box and the company name appears in the Sample box. If you have not entered a company name in the Summary tab of the Properties dialog box, no name is displayed.
The available buttons are:

Format Text Font: Opens the Text Styles dialog box, allowing you to select a font, font style, size, and color for the header text.
Insert Page Number: Prints the page number on each page.
Insert Total Page Count: Prints the total number of pages.
Insert Current Date: Prints the current date.
Insert Current Time: Prints the current time.
Insert File Name: Prints the path and filename of the project.
Insert Image: Allows an image to be printed inside the header of the current view or report. The image can be resized by dragging the sizing handles surrounding it.

Footer printing options
Selecting Footer will be open the Page Setup dialog

Specifies and formats page footers for printed views and reports.

To see how your view or report will look when printed, use the Print Preview button.

Preview

To see how your view or report will look when printed, use the Print button then all changes will be available in Preview section.

Alignment

Select the Left, Center, or Right tab to specify the footer's location on the page.
You can type footer text directly in the Alignment box, or you can use the buttons and list box to insert specific types of information.

For example, to print the current date in the lower-left corner of each page each time you print the view or report, select the Left tab and then choose the button. The code & [Date] appears in the Alignment box and the current date appears in the Sample box.

To print the project manager's name in the lower-right corner of each page, select the Right tab. Then select Manager Name from the list and choose the Add button. The code & [Manager] appears in the Alignment box and the manager's name appears in the Sample box. If you have not entered a manager's name in the Summary tab of the Properties dialog box, no name is displayed.
The available buttons are:

Format Text FontOpens the Text Styles dialog box, allowing you to select a font, font style, size, and color for the header text.
Insert Page Number: Prints the page number on each page.
Insert Total Page Count: Prints the total number of pages.
Insert Current Date: Prints the current date.
Insert Current Time: Prints the current time.
Insert File Name: Prints the path and filename of the project.
Insert Image: Allows an image to be printed inside the footer of the current view or report. The image can be resized by dragging the sizing handles surrounding it.

Legend printing options

Selecting Legend will be open the Page Setup dialog

Specifies and formats a legend for the Gantt Chart.

Every PageLegend PageNone

Layout printing options

Specifies pages per sheet and Borders

Other print options: Color Maching, Paper Handling and Cover page.

Print Preview section - Displays the active view as it will look when printed. The pages to be printed display the information according to settings applied.

PDF - options will open list with extra options:

Open PDF in Preview  - Displays the active view as it will look when printed in PDF format

Save as PDF                - Save the information from current printed view in PDF file

Save as PostScripts     - Save the information from current printed view in PostScript file

Add PDF to iBooks     - Will add current printed view in iBooks

Mail PDF                    - Opens the Untitled Message window, with the current printed view attached in the Attachment field

Save PDF to Web Receipts Folder - Will save current printed view (PDF generated) in Web Receipts Folder

Send PDF via Messages  - Opens the Untitled Message window, with the current printed view attached in the Attachment field

Edit menu                      - Opens the Edit menu

[1] In Project Viewer for Win Web/Server, Project Viewer Online Subscription, Project Viewer for SharePoint Server, Project Viewer for SharePoint Online, Project Plan 365 for Win Web/Server, Project Plan 365 Online Subscription, Project Plan 365 for SharePoint Server, Project Plan 365 for SharePoint Online and Project Viewer Mac products by using the Print functionality, the user can send the file content directly to the printer as a PDF file. Thus by using the print option a PDF file in a high quality and portable format will be generated, that can be later on printed or distributed to the team members.

[2] This option is available only in Project Viewer for Win PC/Server, Project Viewer for Win Web/Server, Project Viewer Online Subscription, Project Viewer for SharePoint Server, Project Viewer for SharePoint Online, Project Plan 365 for Win PC/Server, Project Plan 365 for Win Web/Server, Project Plan 365 Online Subscription, Project Plan 365 for SharePoint Server and Project Plan 365 for SharePoint Online products

[3] A dedicated Print Preview button is available only in Project Viewer for Win PC/Server, Project Viewer for Win Web/Server, Project Viewer Online Subscription, Project Viewer for SharePoint Server, Project Viewer for SharePoint Online, Project Plan 365 for Win PC/Server, Project Plan 365 for Win Web/Server, Project Plan 365 Online Subscription, Project Plan 365 for SharePoint Server and Project Plan 365 for SharePoint Online products

[4] This option is available only in Project Viewer for Win PC/Server, Project Viewer for Win Web/Server, Project Viewer Online Subscription, Project Viewer for SharePoint Server, Project Viewer for SharePoint Online, Project Plan 365 for Win PC/Server, Project Plan 365 for Win Web/Server, Project Plan 365 Online Subscription, Project Plan 365 for SharePoint Server and Project Plan 365 for SharePoint Online products

[5] This option is only available on Project Plan 365 for MAC

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