FAQs Import/Export

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FAQ › How do I...? › Category: Import/Export
Can I export my dashboard?
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In order to export your Dashboard, enter File - Export - Export Dashboard.

What is Import schedule?
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To import schedule is a functionality that converts a schedule into the format required by the application being used.
What is Mind mapping?
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Mind Mapping is a graphical way to represent ideas and concepts.
What is Excel?
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Microsoft Excel is a software program used to create spreadsheets.
What is Export schedule?
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To export schedule is a functionality that converts a schedule from a format to another format than the one it is currently in.
How do I import the project into Primavera P6?
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You can export the project as XML file by going to menu File-Export-Export to XML and then import it in Primavera P6.
How can I export the Network Diagram view to image?
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In order to export the Network Diagram view to image, go to the "Share" menu and select "Export to Image" option.
I am preparing a Gantt chart for a 3-year studentship proposal and would like to be able to export a pdf of only the first 36 months of the Gantt. Is this possible?
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You can achieve this by going to menu Project-Filter-Date Range and insert the dates. Then, go to menu File-Print-Page Setup and make the desired changes and after this export the file to PDF. The print functionality will generate a PDF file for you only with the tasks that are presented in the current Gantt Chart view.
Does this application sync with Outlook?
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The Project Plan 365 application syncs with Outlook only for exporting the tasks from your current project to your personal calendar.
What does the “Help” button inside the Export to My Calendar dialog do?
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The “Help” button inside the Export to My Calendar dialog redirects you to the “Export to My Calendar” article in our Online Help page.
How to Export to Word on Mac?
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We are sorry but the "Export to Word" functionality isn't available for Mac platform.
How can I import from PowerPoint?
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We are sorry, but the Import from PowerPoint functionality isn't available in our application at this point.
How to import information from another file?
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In order to import information from another file, go to the File menu - Import/Export and select the Import option. Choose from the options available in our application, select the file and then press "Open".
Why I can't import an excel file?
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If the application crashes please download and install our latest application from our website. If this did not solve the issue please submit a ticket at Contact Support.
How can I import the calendar from Google Calendar to this app?
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We are sorry but the Import from My calendar option isn't available in our application at this point. You can only export the task from your project to the personal calendar.
How to make a slideshow in the application?
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We are sorry but we don't have this functionality available in the app. You can use the Export to PowerPoint functionality to create a slideshow of your project. In order to do that, open your project and then go to the FIle menu - Import/Export - Export Project - Export to PowerPoint.
How do I export the tasks to my personal calendar?
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To export the tasks to your personal calendar, go to menu Share – Export – Export to My Calendar. On the Reminder section you can select when to be notified: None, On Start or 15 minutes before. On the Items section you can select to export the tasks from the entire project (Project option), the tasks from the current view (View option) or the selected tasks (Selected option). On Details section you can select what information to export about the tasks: Task Name, Notes, Resource Names. On the Criteria section you can specify the criteria to export the tasks: No criteria, Only the future tasks (Future only option) or Milestones only.

What does the “Export to My Calendar” functionality do?
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The “Export to My Calendar” functionality allows you to export the tasks from the current project to your personal calendar.

We recommend to export your tasks to your personal calendar after you finished your plan, then if you need to export extra tasks, add a notification for that specific task from Task Information dialog. For more information, please read the Task Notification article.

How do I export the milestones from the current project to my personal calendar?
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To export the milestones to your personal calendar, go to menu Share – Export – Export to My Calendar.In the next dialog, on the Criteria section choose Milestones only option and click on the OK button.
How do I export the tasks to my calendar from the current view?
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To export the selected tasks from the current view to your personal calendar, go to menu Share – Export – Export to My Calendar. In the next dialog on Items section choose Selected option then click on the OK button.
How do I set a reminder for a task?
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To set a notification for a specific task, select the task and go to the menu Task – Task Information. On the Notification tab, set the Reminder and the Details you want to export then click on the Set notification button. Another way to open the Notification tab is to right-click on that specific task and select the Export to My Calendar option from the contextual menu.
Does the Export to My Calendar feature is available for Standard Subscription?
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The Export to My Calendar feature is available only for the Business Subscription.
How to make a copy of the Gantt Chart view?
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To make a copy of the Gantt Chart view, you can use the Export to PDF or Export to Image features located under menu File - Import/Export.

How can I take a full screenshot of the Gantt Chart?
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To take a full screenshot of the Gantt Chart view, you can export the entire view on one page. To achieve this,  go to menu File - Print. Click on the Page Setup button and a dialog will open and you will see that there is the Scaling option. Check the option Fit to 1 pages wide by 1 tall. Then, go to menu File-Export-Export to PDF.
What is Dashboard?
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The dashboard aggregates multiple project files (either located on your machine or online) in a virtual master project to help you get a higher-level perspective on your projects. 

It offers the advantage of bringing projects together in order to analyze them, without having to manually insert them as subprojects into a master file expressly created for this purpose. 

The feature is especially useful to observe resources – it is actually a frequent scenario that in overlapping projects considered individually resources are not overallocated, but when considered as a whole, shared resources across multiple projects are assigned to more work than the normal working capacity.

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