FAQs Calendar

Browse by Category

FAQ › How do I...? › Category: Calendar
How can I see the calendar for a specific resource?
Question Link
Answer

To see the calendar for a specific resource, go to the Change Working Time tab in the Project menu. Select from For calendar list any individual resource calendar.Another option is to open the Resource Information dialog for a specific resource and click the Change Working Time button. The resource’s calendar will be automatically selected in For calendar list.

How can I edit Resources Calendars?
Question Link
Answer

To edit Resources calendar, go to the Change Working Time tab in the Project menu. Select from For calendar list any individual resource calendar and start editing.Another option is to open the Resource Information dialog for a specific resource and click the Change Working Time button. The resource’s calendar will be automatically selected in For calendar list.

How do I change the working time for a resource?
Question Link
Answer

To change the working time of a resource, you need to look in the resource calendar. To do this, go to the Project menu, click the Change Working Time  button and then select from For calendar list any individual resource. Or you could open Resource Information for the resource and click Change Working Time button. For the desired resource, change the working time from Work Weeks tab – Details.

How can I delete a calendar from my project?
Question Link
Answer

You can delete a calendar from your organization projects by going to the File menu – Account Organization Information and clicking Global Settings option. A dialog will appear in which you have to click on the Organizer tab and then on the Calendars tab. After that, choose the calendar you want to delete from Global and click the Delete button.

What is Calendar?
Question Link
Answer
A calendar is a system of organizing days for administrative purposes that determines the standard working time and non-working time for the project.
What is Custom calendar?
Question Link
Answer
A custom calendar is a calendar in which you can define unique or specific exceptions for working time and non-working time for your project.
How to set two different calendars in a project?
Question Link
Answer
We are sorry but setting two different calendars in a project isn't possible in our application at this point.
If I change the 24 hour calendar halfway through the project, does it affect the other tasks timing?
Question Link
Answer

This will affect the entire project. You can also set only just for some tasks another calendar by going to Task information dialog and in Advanced tab set the desired Calendar. By default, the Calendar is set to None so the task start and finish dates are calculated using the Project Calendar.

Note that these changes will not affect the completed tasks (100% complete) from your project.

What does the “Help” button inside the “Change Working Time” dialog do?
Question Link
Answer
The “Help” button inside the “Change Working Time” dialog redirects you to the “Project Calendars” article in our Online Help Page.
How do I create a custom calendar?
Question Link
Answer
To create a new custom calendar, click Project, then click Change Working Time. In the opened Change Working Time dialog, click on Create New Calendar. In the opened dialog, in the Name box, type a name for your new calendar. To create a new base calendar based on an existing calendar, select Make a copy of, and then choose the calendar name in the calendar drop-down list. Then click OK to create the new base calendar.
What is the best use for calendars?
Question Link
Answer
Calendars are used in Project Plan 365 to schedule your project and to identify working times to determine when resources in your organization are likely available to work on tasks in your project. Typically, calendars are assigned to resources so that the application can track when resources are available to work on tasks to which they are assigned. Take into account that you need to set up calendars for your project before you can assign them to resources. By default, tasks are scheduled based on the project calendar. To define unique or specific exceptions for working time and non-working time, you can create a task calendar.
Why I can’t see the “Change Working Time” button in ribbon on the Mac platform?
Question Link
Answer
If the “Change Working Time” button is not visible in ribbon, please press  "More" button. You should be able to find in the dropdown the button that doesn't fit inside the ribbon because of the small window size.
Where can I find the exception days?
Question Link
Answer
In order to see the exception days in your calendar, go to the Project menu and select Change working Time dialog. All holidays/exceptions are displayed in "Exceptions" tab.
What are "working days"?
Question Link
Answer
A working day is the time period of a worker who must work within an established work schedule.
What is the default calendar used in Project Plan 365?
Question Link
Answer
The default calendar used in the project is the US standard calendar. This calendar reflects a traditional work schedule: Monday through Friday, from 8 AM to 12 PM, with an hour off for break, and then from 1 PM to 5 PM. Saturday and Sunday are non-working days. 
What is the default language that Project Plan 365 use?
Question Link
Answer
By default, Project Plan 365 uses the English language for displaying the information.
What is a task calendar? 
Question Link
Answer
A task calendar is the base calendar that you can apply to individual tasks to control their scheduling, usually independent of the project calendar or any assigned resources' calendars. By default, all tasks use the project calendar. 
What are Project Calendars?
Question Link
Answer

Project calendars reflect the unique working days and hours for individual projects.

When to create new Base Calendars?
Question Link
Answer
Create new calendars when you want to create unique task or resource calendar.
What is a Night Shift Calendar?
Question Link
Answer
The Night Shift calendar reflects a graveyard shift schedule of Monday night through Saturday morning, 11:00 P.M. to 8:00 A.M., with 3:00 A.M. to 4:00 A.M. designated as nonworking time for break.
What is a 24 Hours Calendar?
Question Link
Answer
All time, from Sunday through Saturday, 12:00 A.M. to 12:00 A.M., is set as working time. The 24-Hours calendar reflects a schedule with no nonworking time at all. The 24-Hours calendar can be used when resources and tasks are scheduled for different shifts around the clock, or when equipment resources work on tasks continuously.
What is a Standard Calendar?
Question Link
Answer
The Standard calendar is the default calendar for the project and is the basis for resource calendars. This calendar reflects a traditional work schedule: Monday through Friday, 8:00 A.M. to 5:00 P.M., with an hour off for break.
What does the “Delete Calendar” functionality do?
Question Link
Answer
The “Delete Calendar” functionality allows you to delete a specific calendar that you think is no longer necessary for your project.
How do I apply a calendar to the project?
Question Link
Answer
To apply a custom calendar to the project, go to the menu Project - Change Working Time and select the desired calendar then click on the "Set as Project Calendar" button.
How do I make the calendar exception recurring every 2 weeks?
Question Link
Answer
We are sorry, but at this point, you cannot make a calendar exception occur every two weeks. The exceptions may occur daily, weekly, monthly or yearly.
Contact
Chat