FAQs Project Tracking

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Where can I find the "Status" table?
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The Status Table can be found in the Project menu - Table – More tables option. Please note that the Status table is currently only available for Project Plan 365 for Mac and iOS apps.

What are the Task Tables available in the app?


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The Task Tables are: Baseline, Constraint Dates, Cost, Delay, Earned Value, Earned Value Schedule Indicators, Entry, Export, Hyperlink, Rollup, Schedule, Summary, Tracking, Usage, Variance, Work, Agile Tasks, Backlog and Status.

How can I change the value for the "Leveling Can Split" field?
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We are sorry, but at this point the "Leveling Can Split" field is not editable.
How do I add my favorite filters in the main Filter menu?
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We are really sorry but at this point, it is not possible to add other Filters in the main Filter menu.
How can I group the tasks by duration?
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In order to group tasks by duration, go to the Project ribbon tab, open Group options and then select Group by Duration.
How can I edit the Successors field?
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We are sorry, but at this point, you cannot edit the Successors field in our application.
How to view outline levels?
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In order to view the outline levels, follow the steps below:

  1. In the View menu, click Gantt Chart.
  2. In the Task Name field, select the summary task containing the subtasks you want to show or hide.
  3. Go to the Project menu and select the Outline option.
  4. To show the subtasks click Show subtasks and to hide them click Hide Subtasks.
  5. In order to show all the subtasks, click All subtasks.

You can also show and hide subtasks by clicking the summary task’s outline symbol. Outline symbols indicate whether a summary task has subtasks displayed - or does not have subtasks displayed +.

When I put my plan on the TV screen using Apple TV, it's too small for the team to see. How can I increase the magnification to make it readable?
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Here are two links about zooming, one for macOS and one for Apple TV:

  1. Zoom on Apple TV
  2. Zoom on macOS

You can try both zoom solutions from macOS or Apple TV.

How do I increase the size of the font on a screen especially when sharing with others on Mac?
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Go to System Preferences – Accessibility-Zoom and check the option “Use keyboard shortcuts to zoom”. Then, please use the following commands in order to Zoom In/ Zoom Out:

  1. Option-Command-8: This turns the zoom function on or off. Obviously you want it on, but it’s a handy way to check if you’re unsure.
  2. Option-Command-Plus Sign (+): The equal sign version is the way to zoom in on your Mac. Use this input to embiggen.
  3. Option-Command-Minus (-): Zoom out with this function when you are done, or when you want to navigate faster.
How do I zoom out in Gantt Chart view?
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You can apply a zoom in/zoom out in Gantt Chart view by going to the Project menu - Zoom. In this way, you can zoom out to get a bigger picture of your project’s tasks by displaying Years and Months and you can zoom in to see the exact start and finish dates for your project’s tasks by changing the timescale to Weeks and Days.

How can I see the planned %complete vs actual %complete?
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At this point we don’t automatically calculate the %complete planned. As a workaround you can create a custom field of type Text and insert there the %complete planned.

In order to see the planned finish date for a task vs the actual finish date, please set a baseline by going to menu Project-Set Baseline.

After this, if you encounter some delays on tasks, please change the Start/Finish dates in the Gantt Chart view. These dates will be the actual start and finish dates. The planned dates can be seen in the Baseline Start and Baseline Finish fields.

How do I insert a custom field in a view?
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In order to insert a custom field in a view, follow the steps below:

  1. Click on the column header for the column that you want to appear in the right side of the custom field.
  2. Go to menu Format - Insert Column.
  3. Select the desired custom field and how do you want the column to be aligned in Align Data and Align Title boxes.
  4. Type a width for the column in Width box.

If you want the column header text to wrap to multiple lines if the column is too narrow to display it on one line, select the Header Text Wrapping check box. Clear this check box if you want the header to only be displayed on one line.

How can I hide the completed tasks?
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In order to hide the completed tasks, you can apply an Autofilter. In order to do that, follow the steps below:

  1. Go to the Project menu and click on Autofilter option.
  2. Click on the autofilter arrow next to the % complete column heading and uncheck 100% value.
  3. All the completed tasks will be hidden and only the tasks that are in progress will be displayed.

Another way is to apply the Incomplete Tasks filter which will show only the tasks that are in progress and will hide the ones that are completed. In order to apply the Incomplete Tasks filter, go to the Project menu – Filter – Incomplete tasks.

The task I selected doesn't move when I click one of the outline buttons. What's happening?
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If you are unable to indent or outdent your tasks:

  1. You may be trying to outdent the first-level task. Tasks at the first outline level cannot be outdented. Indent those tasks that you want to include as subtasks to the first-level summary task.
  2. You may be trying to indent or outdent assignments, not tasks. The Resource Usage and Task Usage views display task and resource assignments with indentations similar to those of subtasks. Although assignments may be shown or hidden along with subtasks, they cannot be indented or outdented.
  3. You may be working in a view that doesn’t use the outline buttons Outline buttons (such as Outdent or Indent ) work only in the Gantt Chart, Task Sheet, or Tracking Gantt views.
How do I indicate the time actually spent on the tasks for resources?
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To see the actual work performed for a task, you can add the Actual Work field. In the Gantt Chart View, select any field and go to FormatInsert Column. From the Field Name dropdown list select Actual Work.
Why isn't the total cost of a summary task updated when using custom fields?
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The Custom fields of Cost type do not automatically calculate the total sum of subtasks of a Summary Task.The only field that works with this formula is the Cost field.Custom Cost fields are used to add custom currency data to an individual task information and does not use the same formula as the Cost field that automatically calculates Summary Tasks value.
Is there any way to filter/highlight tasks that do not have successors?
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We don’t have a filter to highlight the tasks without successors but you can use the AutoFilter functionality. In order to do that, go to menu Project-Autofilter. Click on the autofilter arrow next to the “Successor” column heading that contains the information you want to display, and then check the Blank value in order to filter the table.

How do I make the Network Diagram view smaller? I want a smaller font so I can see more on the screen.
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In order to reduce the Network Diagram view, you can use the Zoom Out option. In order to that, go to the Project menu select the Zoom option and click on the Zoom Out.

How do I edit Actual Work field?
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We are sorry but, at this point, we don`t support editing the Actual Work field in our application.
How do I apply the "Work Overbudget" filter?
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In order to apply the "Work Overbudget" filter, go to menu Project - Filter and select More Filters then select Work Overbudget and click on Apply button.

How do I apply the "Work Incomplete" filter?
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In order to apply the "Work Incomplete" filter, go to menu Project - Filter and select More Filters then select Work Incomplete and click on Apply button.

How do I apply the "Work Complete" filter?
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In order to apply the "Work Complete" filter, go to menu Project - Filter and select More Filters then select Work Complete and click on Apply button.

How do I apply the "Late/Overbudget Tasks Assigned To…" filter?
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In order to apply the "Late/Overbudget Tasks Assigned To…" filter, go to menu Project - Filter and select More Filters and then select Late/Overbudget Tasks Assigned To… and click on Apply button.

How do I apply the "Cost Overbudget" filter?
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In order to apply the "Cost Overbudget" filter, go to menu Project - Filter and select More Filters then select Cost Overbudget and click on Apply button.

How do I apply the "Cost Greater Than..." filter?
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In order to apply the "Cost Greater Than..." filter, go to menu Project - Filter and select More Filters then select Cost Greater Than... and click on Apply button.

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