FAQs Open Project

Browse by Category

FAQ › How do I...? › Category: Open Project
How do I enable field protection?
Question Link
Answer

To enable field protection, go to ribbon – Project tab – Protect Plan and click the Allow Edit Fields button. A dialog will be displayed where you can specify the fields that will be unlocked by a password when project is protected. You may also specify who can edit the fields without a password. The permissions can be set only for team members with an Editor role.

Note that this functionality is only for Business subscription.

You can also enable field protection from the Options dialog by going to File menu – Options – Protect Plan tab and clicking on the Allow Edit Fields button.

How do I open a project saved on Google Drive?
Question Link
Answer

To access a project plan from Google Drive, click File - Open - Google Drive. A message will appear that says to Sign In with your Google account in the web page you are redirected to. After that, select an account or type your credentials. Go back to the application.

There are several ways to open a project from the file picker:

  1. Double click on a project;
  2. Select a project and click Open button;
  3. Right-click on a project and select Open in contextual menu;
  4. Select a project and click Enter key.
How do I unprotect the project?
Question Link
Answer

To unprotect the project, go to ribbon – “Project” tab – “Protect Plan” and click the “Unprotect Editing” button. If you have given permission to unprotect the project without a password, a confirmation dialog will be displayed to unprotect the project. If you were not given permission to unprotect the project without a password, a dialog where a password is required will be displayed.

You can also unprotect the project from the Options dialog by going to File menu – Options – “Protect Plan” tab and clicking on the “Unprotect Editing” button.

How do I open a file from Drive 365?
Question Link
Answer

After saving your first file to My Projects – Drive 365 you can open it using the File - Open - My Projects – Drive 365 menu option, or you can access it from your Recent Projects list. In the Open from Drive 365 dialog there are several ways to open a file:

    1. Double click on a project;
    2. Select a project and click Open button;
    3. Right-click on a project and select Open in contextual menu;
    4. Select a project and click Enter key.

The My Projects – Drive365 dialog can be also accessed from File menu – Home tab – Projects button.

How do I open and save files in Microsoft Teams?
Question Link
Answer

Here are the steps to open and save a project called sample.mpp from your organization’s sharepoint:

  1. Go to menu File-Open and click SharePoint.
  2. Select SharePoint Site.
  3. Enter url for site. Is should be {sharepoint_url}/sites/{team_name}
  4. Enter your credentials.
  5. Navigate in Documents\General.
  6. Select the project.

After that, the project can be saved from menu File – Save or command + s shortcut. If you need to save a new project, you need to go to menu File – Save As – SharePoint – SharePoint Site, navigate in Documents\General, enter project name and press Save.

How can I open a project from Project Server?
Question Link
Answer

To open a project from Project Server, go to File menu - Open - Project Server/Online - Open from Project Server. Enter Server URL then enter windows credentials like domain\Username and password. If you are authenticated inserting your username and password won’t be necessary. Once the connection is established a list of available projects will be displayed.There are several ways to open a project from the Project Server file picker:

  1. Double click on a project;
  2. Select a project and click Open button;
  3. Right-click on a project and select Open in contextual menu;
  4. Select a project and click Enter key.
How to give permission to unprotect the project without a password?
Question Link
Answer

To give permission to team members to unprotect the project without a password, follow the steps below:

  1. Go to ribbon - Project tab – Protect Plan and click the Protect Editing button.
  2. In the Protect Editing dialog click on the Permissions… button
  3. In the displayed dialog click the Add button.
  4. Select the team members that will be able to unprotect the project without a password and click the OK button.
  5. Click the OK button in Permissions dialog and in the Protect Editing dialog.
  6. Confirm the password and click OK.

You can also give permission to unprotect the project without a password from the Options dialog by going to File menu – Options – Protect Plan tab and following the steps described above.

How to share a project file from Box?
Question Link
Answer

 There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - Box and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

How to share a project file from Dropbox?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - Dropbox and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

I cannot see the Project Plan 365 folder on my iOS device.
Question Link
Answer

If you don’t see Project Plan 365 folder in On my [Device] section, it means that you have no projects saved in Project Plan 365.Use these steps to view projects created with Project Plan 356 in Files app:

  1. Open Project Plan 365.
  2. Create a new file or open an existing one from a cloud location.
  3. Make the desired changes to the project, if needed.
  4. Go to File - Save as - Device, enter a name for your file and press Save.
  5. Open Files app. Now, in “On my [device]” section you should see a folder called Project Plan 365 and inside this folder the file you just saved.
How to share a project file from OneDrive?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - OneDrive and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

How to share a project file from Google Drive?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - GoogleDrive and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

How to share a project file from Project Server?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - Project Server/Online and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

How to share a project file from Project Online?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - Project Server/Online and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

How to share a project file from SharePoint?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - SharePoint - Open from SharePoint - SharePoint Site and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

How to share a project file from SharePoint Online?
Question Link
Answer

There are three possibilities you can share your project with your team members:

  1. By using the “Share” option from the “Share” menu;
  2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
  3. By going to the File menu - Open - SharePoint - Open from SharePoint - SharePoint Site and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

Why am I not able to connect to SharePoint?


Question Link
Answer

To open project plans from SharePoint, please follow the steps below:

  1. First, enter the URL address of the SharePoint site in File - Open – SharePoint – SharePoint Settings - OK.
  2. Go to File - Open SharePoint – Open from SharePoint - SharePoint Site - click OK or edit the link as desired.
  3. Type the user and password in the log window.
  4. A list of projects available on SharePoint will be displayed, from where you can choose the project you want to access.

There are several ways to open a project from the Open from SharePoint file picker:

  1. Double click on a project;
  2. Select a project and click Open button;
  3. Right-click on a project and select Open in contextual menu;
  4. Select a project and click Enter key.
Can I share a project from the Drive 365?
Question Link
Answer

There are three possibilities you can share your project with your team members or people outside the organization:

  1. By using the Share option from the Share - Share menu;
  2. By clicking on the Share Project button from the Share bar that appears after opening a file;
  3. By going to File menu – Open – My Projects - Drive 365  and in the file picker right-click on the project you want to share and choose Share option from the contextual menu.

Just type the E-mail address and a message, if you want, and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP.For more information, check the Share online help article.

Why I'm not able to delete a file from Drive 365?
Question Link
Answer
Please know that only the users with Admin rights can delete the files from Drive 365. Contact the owner of the team to give you Admin rights.
Can I open password protected MPP files in Real-Time Collaboration Mode?
Question Link
Answer
You can open password protected files in Real-Time Collaboration Mode. If a password protected MPP file is already opened by another team member, go to menu File – Open – Drive 365, select the password protected file and click the “Open” button then click “OK” in the warning message dialog. Enter the password that is required to open the file then click the “OK” button. You will automatically enter in Collaboration Mode.
What does the “Restrict Project Editing” functionality do?
Question Link
Answer

The “Restrict Project Editing” functionality allows you to lock certain fields for editing and protect these fields or the entire project with a password.  

On what platforms is the “Project Editing Restriction” feature available?
Question Link
Answer

The “Project Editing Restriction” feature in currently available for Windows, Mac, iOS and Web applications.

How to set SharePoint as the default saving location?
Question Link
Answer
In order to set SharePoint as your default saving location, create a new project, save your file (use Ctrl+S for Windows and CMD+S for Mac), then in the displayed “Save this project” dialog, click the locations dropdown (if you saved your files before in SharePoint, it will appear in the dropdown). After that, click the three dots on the right of the SharePoint folder and click the “Set as default location” option.
How to set Project Online as the default saving location?
Question Link
Answer
In order to set Project Online as your default saving location, create a new project, save your file (use Ctrl+S for Windows and CMD+S for Mac), then in the displayed “Save this project” dialog, click the locations dropdown (if you saved your files before in Project Online, it will appear in the dropdown). After that, click the three dots on the right of the Project Online folder and click the “Set as default location” option.
How to set OneDrive as the default saving location?
Question Link
Answer
In order to set OneDrive as your default saving location, create a new project, save your file (use Ctrl+S for Windows and CMD+S for Mac), then in the displayed “Save this project” dialog, click the locations dropdown (if you saved your files before in OneDrive, it will appear in the dropdown). After that, click the three dots on the right of the OneDrive folder and click the “Set as default location” option.
Contact
Chat