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FAQ › Category: How do I...?

What does the "Set Resource Units" functionality do?


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The “Set Resource Units” functionality, allows you to set the percentage of working time you want the resource to spend on the task.
How can I specify the consumption rate for a material resource?
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To specify the consumption rate of a material resource, in the Units field, type a decimal that indicates the amount of material to be used for this assignment, and then enter the material label. 

For example, if you're using 20 yards of lumber, type 20. 

The resource units can be changed in Gantt grid on resource name cell amid [] type desired value units.

How do I set the working time a resource must spend on a task?
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To change the percentage of working time for a resource, in the Units field, type a percentage less than 100. The resource units can be also changed in Gantt grid. On resource name cell amid [] type desired % units

What is Unit availability?
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Unit availability represents an amount of time, expressed as a percentage or a decimal number, that a resource can be scheduled for assigned work. It refers to the availability of a resource; for example, a resource may be available 50%, 100%, or 300% of full time.

What is Resource Overallocation?
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A resource is overallocated when it is assigned too much work to complete within the resource's available time. You can resolve resource overallocation by adjusting either tasks or resources in your project.

Is the multiple selection feature available on all platforms?
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The multiple selection feature is available only on Windows, Mac and Web.
What happens on resource merge if I have a different standard rate for a resource in two subprojects?
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On resource merge, Project Plan 365 app will calculate an average of standard rates.
Where can I see all the merged resources into a plan?
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You can view all resources in the master project and subprojects together in the Resource Sheet view, resource can be edited /assigned.
The changes made to a resource in a master project will be reflected in the subproject?
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You can change resource information in the master project and the changes will be replicated in the subproject's source file.
What does the “Resource Merge” functionality do?
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The “Resource Merge” functionality allows you, after you consolidate files into a master project file, to combine the resources from all subprojects.
What does the “Summary Assignments” functionality do?
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The “Summary Assignments” functionality allows assigning a resource to a summary task. If you decide to assign a resource to a summary task, keep in mind you might not be able to resolve overallocations.
How do I generate the S-Curve report?
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In order to generate the S-Curve report, go to menu Report - Visual Reports - S-Curve report.
What does the Indices Over Time chart show in S-Curve report?
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The Indices Over Time chart shows cost and schedule performance indices for the project based on status date.  The greater the performance index, the more on schedule and cost saving the project.
What does the Variance Over Time chart show in S-Curve report?
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The Variance Over Time chart shows cost and schedule variances for the project based on status date.  If CV is negative then the project is over budget.  If SV is positive, then the project is behind schedule.
What does the Earned Value Over Time chart show in S-Curve report?
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The Earned Value Over Time chart shows project’s earned value based on the status date. If actual cost (ACWP) is higher than earned value (BCWP), then the project is over budget.  If planned value (BCWS) is higher than earned value, then the project is behind schedule.
What charts are available in the S-Curve report?
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In S-Curve report are available three charts: Earned Value Over Time, Variance Over Time, Indices Over Time.
What does the “S-Curve” report?
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S-Curve report helps you quantify the performance of a project. It compares costs and schedules to a baseline to determine if the project is on track.

This is a powerful tracking and budgeting feature in Project and helps you answer questions like, “Looking at the amount of work done so far in this project, how much money were we supposed to have spent?” Which then leads to other questions like, "Will we finish on time?"

If the charts don't look right, make sure you have set a baseline, assigned costs to tasks or resources, and entered progress.
What does the “Set the Amount of Work That People Perform on Tasks” functionality do?
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The “Set the Amount of Work That People Perform on Tasks” functionality, as the name indicates, sets the amount of time (or person-hours) for a task to be completed. This is the amount of time regardless of the number of people on the task.
Does the product work with OneDrive for Business?
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Project Plan 365 allows to open and save files on OneDrive for Business.
What does the “Enter Pay Rates for Resources” functionality do?
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The “Enter Pay Rates for Resources” functionality allows the application to calculate the costs for resources as they are based on regular and overtime rates, not including the per-use cost or the one-time assignment cost.
What does the “Assign Resource” functionality do?
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The “Assign Resource” functionality allows you to assign people to work on tasks entered in your schedule.
How to create a new project on Android Phone?
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Please download and install our latest version from our website or from Google Play Store. Then, go to backstage menu and select New - Blank Project.

How to set Lead and Lag times between tasks?
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To set Lead or Lag time between tasks, on the View menu – click Gantt Chart – select the desired task and go to Task Information – Predecessors – In the Lag field type a positive number for lag time or a negative number for Lead time.
Can I attach a file to a task?
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In order to add a hyperlink to a task, you need to apply first the Hyperlink table from the menu Project - Table. Then you can change the Hyperlink Address field.

You can also use the Insert column feature. Insert Hyperlink and Hyperlink Address field in Gantt Chart, then edit them.

For a file from local device, in Hyperlink Address field insert the path to the file like this: file:///C:/Users/UserName/Desktop/PDFName.pdf

For a file from cloud or web address, in Hyperlink Address field insert the path to the file like this:
https://docs.google.com

In Hyperlink field add the name of your file.

How to move a split task?
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To move the whole task: Hover over the first part of the split task.

The cursor changes to a four-way arrow.

Drag the bar left to start earlier or drag it right to start later.

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