FAQs Scheduling

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What is a summary Task?
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A summary task is a higher level task, grouping related activities. Summary tasks behave as recipients and their content is addressed as subtasks.

What is Timephased data?
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Time Phased refers to a task, resource, or assignment information that is distributed over time. You can review time phased information in any available time period in the fields on the right side of the Task Usage and Resource Usage views.

How do I set start finish date hours?
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Before starting to schedule your project by setting start and finish dates, you can use the Date Format option on the File menu in the Options dialog box to specify the date format used to display information in date fields. For a task you can enter the time and the date in any order or you can use calendar picker to select desired date and hour.
What does the "Set start finish date hours" functionality do?
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The “Set Start Finish date hours” functionality, as the name describes it, allows you to set the start and the finish date hours to your tasks.
How do I change task scheduling options defaults for days, weeks, and months?
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To change task scheduling options defaults for days, weeks, and months click File – Options – Schedule tab – select the desired settings from the Hours per day, Hours per week, and Days per month boxes – click OK.
What does the “Change task scheduling options defaults for days, weeks, and months?” functionality do?
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The “Change task scheduling options defaults for days, weeks, and months” functionality, as the name describes it, allows to make changes in the tasks scheduling settings to indicate how much time you want to constitute a day, a week, and a month when entering and reviewing durations in a task view. It can also help you synchronize task scheduling with what you've established in the working time calendars for resource.
What is the difference between Assignment and Time Phased Assignment Fields?
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Assignment fields show information for each assignment. Assignment fields can be displayed in the sheet portion of the Task Usage and Resource Usage views Time Phased assignment fields show information for each assignment as distributed over its duration. Time Phased assignment fields can be displayed in the time phased portion of the Resource Usage and Task Usage Views.
What is the difference between Resource and Time Phased Resource Fields?
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Resource fields show information for each resource, including summarized information on all tasks assigned to each resource. Resource fields can be displayed in the resource views such as the Resource Sheet and Resource Usage views. Time Phased resource fields show information for each resource as distributed over the duration of resource availability on the project. Time Phased Resource fields can be displayed in the time phased portion of the Resource Usage View.
What is the difference between Task and Timephased Task Fields?
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Task fields show task-related information and can be displayed in the task views such as the Gantt Chart, Task Sheet, and Network Diagram views. Time Phased task fields show information for each task as distributed over its duration. Time Phased task fields can be displayed in the Time Phased portion of the Task Usage View.
How can I see the Total Slack field for my tasks?
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To see the Total Slack field for your tasks, click on the Project menu – Table – Schedule or insert the Total Slack column to the current table by clicking Format – Insert Column – select the Total Slack field – click OK.
When should I use the Total Slack field?
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Use the Total Slack field to determine whether the task has any time available for a delay. This can be useful if a resource needs more time on a task, or if you want to assign a resource to another task. You can also use the Total Slack field to determine how to recover a schedule that's slipping.
When should I use the Start Slack and Finish Slack fields?
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The Start Slack and Finish Slack fields are useful to see the amount of free slack available. The smaller of the start slack and finish slack amounts determines the amount of free slack available, that is, the amount of time a task can be delayed without
How can I see the Late Finish date for tasks?
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To see the Late Finish for tasks, select the Gantt View – in the Project menu – click Table – Schedule - Insert the Late Finish column if it is not appearing in the grid by going to the Format menu – Insert Column.
How can I see the Late Start date for tasks?
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To see the Late Start for tasks, select the Gantt View – in the Project menu – click Table – Schedule - Insert the Late Start column if it is not appearing in the grid by going to the Format menu – Insert Column.
Why should I use the Late Start and Late Finish fields?
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Add the Late Start field to a task view, along with the Early Start, Early Finish, and Late Finish fields, to analyze any delay and find any available slack time in your schedule.
How is the Late Start and Late Finish fields calculated?
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When you first create a task, its late finish date is the same as the project finish date, and its late start date is calculated as the project finish date minus the task duration. As you link the task to predecessors and successors and apply any other constraints, application calculates the late start date as the last possible date this task could be started if all predecessor and successor tasks also start and finish on their late start and late finish dates.
How can I see the Early Finish date for tasks?
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To see the Early Finish for tasks, select the Gantt View – in the Project menu – click Table – Schedule - Insert the Early Finish column by going to the Format menu – Insert Column.
How can I see the Early Start for tasks?
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To see the Early Start for tasks, select the Gantt View – in the Project menu – click Table – Schedule - Insert the Early Start column by going to the Format menu – Insert Column.
What does the “Early Start and Early Finish fields calculation” do?
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When you first create a task, its early start and early finish dates are the same as the scheduled start and finish dates. As you link the task to predecessor and successor tasks and apply any date constraints, the early start and early finish dates are calculated as the earliest possible dates this task could start and finish if all predecessors and successors also start and finish on their respective early start and early finish dates. If there is a leveling delay on the task, this delay is also figured into the early start and finish dates. These calculations are based on a fixed duration.
Why use the “Critical Path”?
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By knowing and tracking the critical path for your project, as well as the resources assigned to critical tasks, you can determine which tasks can affect your project's finish date and whether your project will finish on time.
How can I see the Cost Assignment on tasks?
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The Cost Assignment can be seen in Task Usage, Gantt Chart or Resource Usage view by inserting the Cost Column in the grid.
How are Rate-based and Per-use costs applied to Work Resources and Material Resources?
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The Rate-based cost as well as the Per-use cost operate in different ways, depending upon whether the resource is a work resource (a person, rental equipment etc.) or a material resource.The Standard Rate cost is Applied per hour for Work Resources and per unit assignment for Material Cost.The Per Use cost, for Material Resources applied once per assignment and for Work Resources depends on the assignment units used.A resource can have both a rate-based cost and a per-use cost set up
What is Rate-based cost?
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The Rate-based cost is a cost that is calculated based on the pay rate (ex. 30$/hour) that is specified for a resource and the amount of work that is performed by that resource.
What do “Cost” represent in Project Plan 365?
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Costs are an important aspect of project scheduling. Project Plan 365 allows the user to enter the following types of costs for a project: Rate-Based cost and Per-use cost.
What does the “Calculation Duration, Start and Finish” functionality do?
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The “Calculation Duration, Start and Finish”, as the names describes, calculates the start and finish dates of tasks considering factors like constraints, linked tasks or other. For optimal scheduling flexibility, it's recommended that you allow application to calculate the start and finish dates for tasks based on the durations and task dependencies you enter. If you have unavoidable constraints, such as an event date, you can set a specific start or finish date for a task.