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FAQ › Category: How do I...? › Scheduling
Why am I not allowed to modify the Actual Start and Actual Finish fields?
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To edit the Actual Start and Actual FInish fields, go to menu Format - Insert Column - select Actual Start/FInish - click OK. Type in the desired value in the Actual Start or Actual Finish field.

As a workaround, after you created your plan, you can also set a baseline in order to see a difference between Planned Start Date and Actual Start Date. In this way, the Scheduled Start date is in fact the Baseline Date.

After this, if your task actually starts on other date you can change the Start Date for that task. This will be the Actual Date. So, the Actual Date is in fact is the Start Date and the Scheduled Date is the Baseline Date you set in the application when you initially created your plan.

How to remove a deadline from a task?
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To remove a deadline, double-click on a task to open Task Information - go to Advanced tab - in the Deadline field, select the entire text and press Delete key then click OK.
What does the red diamond icon mean?
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The red diamond icon from the Indicators field shows the tasks that are late or/and overbudget. Hover over the red exclamation mark to learn more information.
On what platform is the Update Tasks functionality available?
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The Update Tasks functionality is available only on the Windows and Mac platforms.

On what platform is the Mark on Track functionality available?
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The Mark on Track functionality is available on the Windows and Mac platforms.

On what platform is the Update Project functionality available?
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The Update Project functionality is currently available only on the Windows and Mac platforms.

Can I mark tasks on track to a different date than the current or Status Date?
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When using the Mark on Track functionality, Project Plan 365 uses the current or status date. If you want to Update tasks to a different date than the current or the status date you can use the Update Project functionality.
How can I mark tasks on track?
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To mark tasks on track, in the Gantt Chart View, select one or more tasks then go to menu Task – Mark on Track and click on the Mark on Track button. The selected tasks will be updated, based on Status Date.Note: If you don't specify a status date, Project Plan 365 uses the current date.
Where can I find the Mark on Track functionality?
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To find the Mark on Track functionality go to menu Task – Mark on Track – Mark on Track button.
What is the Mark on Track functionality?
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The Mark on Track functionality allow you to quickly update the progress of selected task(s) based on Status Date.
What does the “Help” button inside the “Update Tasks” dialog do?
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The “Help” button inside the “Update Tasks” dialog redirects you to the “Update Tasks” article in our Online Help page.
Why can’t I add notes to tasks from the Update Tasks dialog?
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When you select multiple tasks, then open the Update Tasks dialog, the Notes… button will be disabled because we do not support adding one note to multiple tasks at ones.
Can I update multiple fields at ones from the Update Tasks dialog?
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You can update the %Complete, Actual dur, Remaining dur, Actual Start and Finish dates at ones by going to menu Task – Mark on Track – Update Task, set the desired values in all the desired editable fields then click OK for the changes to apply.
How to add Notes to a task from the Update Tasks dialog?
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To add Notes to a task from the Update Tasks dialog, select one task then go to menu Task – Mark on Track – Update Tasks. In the Update Tasks dialog click on the Notes… button. Type in the desired note then click OK to save the changes.Note: You cannot add a note to multiple tasks at ones. You can format the note text by changing the font, alignment, create a list or insert an object.
How can I update multiple tasks using the Update Tasks functionality?
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To update multiple tasks using the Update Tasks functionality, first select the desired tasks, then go to menu Tasks – Mark on Track – Update Tasks. Set the desired values for %Complete, Actual and Remaining Duration or Actual Start and Finish Dates then click OK for the changes to be applied.
How can I update the Percent Complete of a task using the Update Tasks functionality?
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To update the Actual Duration of a task, go to menu Tasks – Mark on Track – Update Tasks. In the Update Tasks dialog set the desired value in the %Complete: field then click OK for the changes to be applied.Note: When you specify the percentage of completion for a task, Project calculates the actual duration and remaining duration according to the formulas Actual Duration = Duration * Percent Complete and Remaining Duration = Duration - Actual Duration.
How can I update the Remaining Duration of a task using the Update Tasks functionality?
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To update the Actual Duration of a task, go to menu Tasks – Mark on Track – Update Tasks. In the Update Tasks dialog set the desired value in the Remaining dur: field then click OK for the changes to be applied.Note: When you adjust the remaining duration for a task, Project calculates the duration and percent work complete according to the formulas Duration = Remaining Duration + Actual Duration and Percent Complete = Actual Duration / Duration
How can I update the Actual Duration of a task using the Update Tasks functionality?
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To update the Actual Duration of a task, go to menu Tasks – Mark on Track – Update Tasks. In the Update Tasks dialog set the desired value in the Actual dur: field then click OK for the changes to be applied.Note: When you specify the actual duration for a task, Project calculates the percentage of completion and remaining duration according to the formulas Percent Complete = Actual Duration / Duration and Remaining Duration = Duration - Actual Duration.
How can I update Actual Start and Finish Dates of a task using the Update Tasks functionality?
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To update the Actual Start and Finish Dates of a task, go to menu Tasks – Mark on Track – Update Tasks. In the Update Tasks dialog, from the Actual section, set the desired actual Start and Finish dates by selecting them from the date picker then click OK for the changes to be applied.
What is the Actual Start/Finish dates field?
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The Actual Start field shows the date and time that a task or an assignment actually began, based on progress information that you entered. The Actual Finish field shows the date and time when a task or assignment was completed.
What is the Remaining Duration field?
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The Remaining Duration field shows the time that is required to complete the unfinished part of a task.
What is the Actual Duration field?
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The Actual Duration field shows the span of actual working time for a task to this point, based on the scheduled duration and current remaining work or percent complete.
Where can I find the Update Tasks functionality?
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To find the Update Tasks functionality go to menu Task – Mark on Track – Update Tasks button.
What is the Update Tasks functionality?
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The Update Tasks functionality allows you to quickly update information like: %Complete, Actual Duration, Remaining Duration, Actual Start/Finish dates for all selected tasks.
What information do I need about master project and subprojects files?
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1. When you insert a subproject, a small specific icon distinguishes it from summary tasks that are part of the master project.

2. In the master project, subprojects appear as summary tasks that you can easily arrange in an outline.

3. Click the collapsed sign next to a subproject to expand that subproject's tasks for viewing.

4. Each subproject represents a different phase or another functional group in the main project.

5. When you insert a subproject into the master project, the two projects are linked and you can view all the information in the subproject from the master project.

6. If you want to edit a subproject, it will be opened in a new window that allows you to edit the subproject and save it. The changes made to the subproject will be automatically updated in the master project.

7. When you update a subproject from the master project, it is updated in its source file as well.

8. If you just must combine files to create a report or print a view of combined-project information, you can also consolidate them temporarily in a view.

Note: On Web and iOS platforms, if you want to edit a subproject, the app will ask you to open the subproject separately to make the desired changes.

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